Email notification templates

Hi [Recipient’s Name],

Just a quick note to let you know we’ve got some scheduled maintenance on [Date] from [Start Time] to [End Time].

During this time, [specific service or system] will be temporarily unavailable. We’re doing this to [reason for maintenance, e.g., “upgrade our servers for better performance”].

Thanks for your patience while we make things better for you. If you have questions, reply to this email—we’re here to help!

Best,
[Your Company Name]

Hi [Recipient’s Name],

We wanted to inform you about [specific issue]. Our team is actively working on it and will keep you updated.

For more information or live updates, visit [Link].

Thanks for your patience as we resolve this!

Best,
[Your Company Name]

Hi [Recipient’s Name],

We’re experiencing a temporary outage affecting [specific services]. Our team is already on it and working to resolve the issue ASAP.

We’ll keep you posted with updates. Thanks for your understanding!

Best regards,
[Your Company Name]

Hi [Recipient’s Name],

We’re aware of a network issue that’s currently affecting [specific systems/services]. Our engineers are investigating and working to restore service as quickly as possible.

We’ll send you updates as we have them. Thanks for bearing with us!

Best,
[Your Company Name]

Hi [Recipient’s Name],

Just a heads-up—our new email address is [new email address]. Be sure to update your records and send all future communications here.

Got any questions? Reach us anytime.

Warm regards,
[Your Company Name]

Hi [Recipient’s Name],

Due to an unexpected power outage, [specific services] are temporarily unavailable. We’re working closely with our providers to restore everything as soon as possible.

Thanks for your patience while we get this sorted!

Best,
[Your Company Name]

Hi [Recipient’s Name],

Our servers are currently down due to [reason, e.g., maintenance or unexpected issue]. Our team is working hard to resolve this and minimize any disruption.

We’ll notify you as soon as services are restored. Thanks for understanding!

Best regards,
[Your Company Name]

Hi [Recipient’s Name],

Here’s a quick update about your order: [Brief explanation of the notification, e.g., “ Order Shipped,” “Order delivered”].

Check your account for more details: [Link].

If you have questions, let us know—we’re here to help!

Cheers,
[Your Company Name]

Hi there,

Thanks for reaching out! I’m currently out of the office until [Date] and won’t be checking emails regularly.

For urgent matters, please contact [Alternate Contact Info]. Otherwise, I’ll get back to you as soon as I return.

Warm regards,
[Your Name]

Hi [Recipient’s Name],

We’re currently addressing a major incident affecting [specific service/system]. Our team is working around the clock to resolve it as quickly as possible.

We’ll provide updates as we have more information. Thanks for your understanding during this time.

Best,
[Your Company Name]

Hi [Recipient’s Name],

We’re migrating our servers on [Date] from [Start Time] to [End Time]. During this period, [specific services] may be temporarily unavailable.

This migration will enhance our performance and reliability. Thanks for your patience as we make this improvement!

Cheers,
[Your Company Name]

Hi [Recipient’s Name],

Just a reminder about our meeting:

• Date: [Meeting Date]
• Time: [Meeting Time]
• Location/Link: [Meeting Location or Virtual Link]

Looking forward to connecting with you!

Best regards,
[Your Name]